Employer: Agri Seta
Remuneration: Market Related
Reference no: LPP INTERNSHIP AgriS/03/2025
Closing date: Monday 21 July 2025 at 16:30
| Designation | Internship Learning Programmes and Projects |
| Reporting to | Assistant Manager: Administration |
| Division | Learning Programmes and Projects |
| Office location | Head office (Pretoria) |
| Job purpose | To administer learning Programmes in Learning Programmes and Projects Division |
| Role context | Administration of learning programmes requires a thorough understanding of the administration of learning programmes within the Learning Programmes and Projects environment of SETAs. |
KEY PERFORMANCE AREAS
| Key Performance area | Functional Outputs / Actions |
| Administration of learning programmes | • Receive Discretionary Grant applications. • Ensure the capturing and verification of applications are supported by relevant documents. • Verify the information captured. • Forward all requests for approval to the Learning Programmes and Projects Evaluation Committee. • Upload all approved projects on the system. • Scan and upload documents on the drive. • Participate in the evaluation of applications to provide input. • Generate, distribute and receive contracts for signature by CEO and applicant. • Provide feedback on all application status. • Ensure signed contracts are received and filed. • Validate learner documents and communicate the outcomes with Stakeholders. • Register Learner Agreements on the database before the training starts. • Follow up on outstanding contracts from Stakeholders. • Report weekly on contracts received. |
| Processing Payments | • Receive and capture all invoices relating to programmes. • Analyse invoices against contract deliverables approvals for each project. • Processing Learner’s grant payments. • Submit learner documents for capturing and keeping accurate records; • Check the accuracy of invoices for payment; • Forward approved invoices to the Finance division for payment. • Verify payments on internal AgriSETA system. • Keep an up-to-date document register of documents received and submitted. |
| Stakeholder Liaison | • Provide excellent customer service to AgriSETA internal and external stakeholders • Provide guidance to Stakeholders, Learners, Employers and Training Providers regarding Learning Programmes and other requirements. • Assist Stakeholders and training providers with invoices and calculation of grants. • Respond to all client correspondence and walk-ins concerning Learning Programmes. • Respond to all queries regarding Learning Programmes and payments. • Perform any administrative duties required by the division. |
| Provide Information to Internal and External Auditors | • Provide information related to audit requests. • Validate information prior to submitting it to auditors. • Keep records of documents submitted. • Ensure there are no repeat audit findings on any audited documents |
| Reporting | • Generate weekly and monthly reports on contracted, committed and balanced amounts against approved project budget • Compile relevant statistics for inclusion in appropriate reports when required. |
| Adhoc Duties | • Any other duties which may be assigned by the Line Managers. |
| Internal and external contacts | • Internal: All AgriSETA Divisions • External: All AgriSETA Stakeholders |
| Qualifications and experience | • No work experience in Learning Programmes and Projects required • N6 Certificate in Management Assistance/ Public Management or equivalent • Grade 12 certificate |
| Required Skills and Competencies | • Attention to detail • Ability to work under supervision • Basic computer literacy (Microsoft Word and Excel) • Communication • Interpersonal skills • Team Player |
KINDLY NOTE THIS IS AN INTERNSHIP POSITION FOR GRADUATES WITHOUT PREVIOUS WORKING EXPERIENCE.
Employment Period: 24 months
An updated CV with a covering letter including certificates should be forwarded to:
Recruitment@agriseta.co.za
Enquiries: Tshepiso@agriseta.co.za Please note this e-mail is for enquiries only and no
application will be considered and quote the reference number on the subject)
Note: Communication will be restricted to the shortlisted candidates only. Should you not hear
from us in 4 weeks after the closing date of this advertisement, consider your application
unsuccessful